Volume 2004, Issue 1
September 1, 2004

 

Inside this Issue:

HQ Happenings

Project Highlights

About IIa Staff

Community Involvement

IIa Corporate
Holiday Calendar

IIa Pay Schedule

InfoEdge Archive

 

Working in IIa

 

New IIa Corporate Excellence Award Program

IIa has established a corporate excellence award program to recognize outstanding employee contributions to the company’s success that also support our corporate values. In the coming weeks, we will be providing information about the various aspects of this award program. In the meantime, to show our dedication to this new effort and to “kick off” the program, the corporate management team has selected six award winners for this year. In the future, criteria will be disseminated company wide and we will gather input from all personnel.

We are extremely pleased to announce the following recipients for this year who have performed activities that have had company wide impact:

  • Heather Castleberry, Senior Accountant (corporate office), for outstanding contributions in building and developing IIa's infrastructure.
  • Jeff Given, Senior Oracle Database Administrator/Software Developer (OSTI), for outstanding contributions to the Department of Energy's Office of Scientific and Technical Information (OSTI).
  • Mendy Wolfenbarger, Human Resources Specialist (corporate office), for outstanding contributions in building and developing IIa's infrastructure.
  • (To be presented) An award for programming and development of a technology, procedure, or activity that can be used at our offsite locations across the country.
  • (To be presented) An award for a person or persons in a small project who exhibited excellence and exemplary skills or achievements that led to customer recognition and promoted IIa as a company.
  • (To be presented) An award for a person or persons in a large project who exhibited excellence and exemplary skills or achievements that led to customer recognition and promoted IIa as a company.

From Human Resources

At a time when many companies are taking steps to pass along ever-increasing insurance costs to their employees, IIa has been able to configure medical and dental benefits without increasing medical deductibles or raising maximum out-of-pocket medical limits.

IIa has selected United Healthcare to provide both medical and dental insurance coverage. Changes in the policies have resulted in an average 11% increase in medical premiums with very few changes in covered benefits. Changes in the dental plan resulted in a decrease in premiums and increase in benefits.

By the time you read this article, Open Enrollment will have come and gone and, hopefully, everyone’s questions have been answered. The next important project for HR is the standardization of IIa position descriptions.

As you can see, there is never a dull (or idle) moment in the Human Resources department.

If You Have Questions.....

With the expansion of corporate staff to handle the ongoing growth of the company, we have developed the following ready-reference list of who to contact for a variety of issues that might arise. A printable PDF file is also available.

Document/Issue Department Individual

Vendor/Consultant/Subcontract Invoices to be paid by IIa

Accounting

Pat Armes

Purchase Request Forms to be Paid by Invoice
(PDF purchase request form)
(Excel purchase request form)

Accounting

Pat Armes

Packing Slips and Courier Airbills

Accounting

Pat Armes

Travel Expense Reports (Approved by Supervisor)
(Excel local travel expense form)
(Excel other travel expense form)
(MS Word travel request form)

Accounting

Pat Armes

Other Expense Reports and Travel Advance Requests (Approved by Supervisor)
(Excel expense form)

Accounting

Pat Armes

EFT Enrollment Forms for Accounts Payable
(Excel enrollment form)

Accounting

Pat Armes

Petty Cash Reimbursement Forms

Accounting

Pat Armes

Visa Cardholder Detail Reports

Accounting

Pat Armes

Credit Card Payments to be Processed by IIa

Accounting

Pat Armes

Bank of America Visa Website Questions

Accounting

Elizabeth Dickerson

Grievances (concerns about discrimination, sexual harassment, etc.)

Human Resources

Martha Wallus

401(k) Issues & Questions

Human Resources

Martha Wallus

Workers Compensation Claims & Questions

Human Resources

Martha Wallus

Educational Assistance Request Forms (Approved by Supervisor)
(PDF assistance request form)

Human Resources

Martha Wallus

Employee Disciplinary Action Questions

Human Resources

Martha Wallus

Recruitment/Reference Checks/Salaries Questions

Human Resources

Martha Wallus

Immigration Questions

Human Resources

Martha Wallus

Employment Verification Requests

Human Resources

Martha Wallus

IIa Handbook/Policies/Procedures Questions

Human Resources

Martha Wallus

Employee Benefits Questions Human Resources Mendy Wolfenbarger
Payroll/Benefits Changes & Enrollments Human Resources Mendy Wolfenbarger
Personnel Information Changes (including email address changes) Human Resources Mendy Wolfenbarger
Employee New Hire/Orientation/Termination Information Human Resources Mendy Wolfenbarger
Direct Deposit Forms for Payroll
(MS Word enrollment form)
Human Resources Mendy Wolfenbarger
Flex Plan Reimbursement Forms
(MS Word reimbursement form)
Human Resources Mendy Wolfenbarger
Jury Duty Summons Documents Human Resources Mendy Wolfenbarger

Procedures for Jury Duty Leave (Timesheets & Payments to IIa)

Accounting

Heather Castleberry

Paycheck Questions

Accounting

Cheryl Beams

Time Collection (Timesheet) Questions

Accounting

Cheryl Beams

Where to Charge Your Labor on Timesheets

Employee's Supervisor

Leave & Holiday Questions for Your Location
(PDF leave request form)

Employee's Supervisor

Site Specific Issues

Employee's Supervisor

IIa Contracts Questions

Contracts

Bill Henegar

Contracts/Modifications for Logging In & Distribution

Accounting

Jewel Hebert

Consultant/Subcontract Agreements for Logging In & Distribution

Accounting

Jewel Hebert

Corporate Tax Notices & Forms Accounting

Accounting

Johnnie Sexton


Checks & Cash Payments to IIa for Logging In

Administrative

Patricia Vanek

Announcements/Information for IIa newsletter

Corporate Communications

Susanne Dupes


Contact

E-mail

Phone Extension for
865-481-0388

Fax

Armes, Pat

parmes@iiaweb.com

1239

865-481-8003

Beams, Cheryl

cbeams@iiaweb.com

1222

865-481-8003

Castleberry, Heather

heather@iiaweb.com

1228

865-481-8003

Dickerson, Elizabeth

edickerson@iiaweb.com

1225

865-481-8003

Dupes, Susanne

sdupes@iiaweb.com

1244

865-481-0390

Hebert, Jewel jhebert@iiaweb.com
1230
865-481-8003
Henegar, Bill bhenegar@iiaweb.com
1243
865-481-8003
Sexton, Johnnie jsexton@iiaweb.com
1232
865-481-8003
Vanek, Patricia pvanek@iiaweb.com
1241
865-481-0390
Wallus, Martha mwallus@iiaweb.com
1236
865-481-0390
Wolfenbarger, Mendy mendy@iiaweb.com
1237
865-481-0390